Use rules to automatically perform specific actions on email that arrives in your inbox. For example, you can create rules that will change the importance level of messages as they come in, automatically move them to other folders, or delete them based on certain criteria. Select a tab option below for the version of Outlook you're using.
Try it! Rules allow you to move, flag, and respond to email messages automatically.
Create a rule to automate a list or library After you or a library in Microsoft Lists, SharePoint, or Teams, you can create rules to automate tasks such as sending someone a notification when data changes in the list or a new file is created in the library. You'll choose a condition that triggers the rule and the action that the rule will take.
You can import or export rules for Outlook messages so that others can use them. When you import rules to an Outlook account, they are added to the end of the existing list of rules. You can import only one set of rules at a time. When you export rules, they are saved in a file with an .rwz extension. This file type can only be opened and used within classic Outlook.
Rules let you handle email messages automatically based on a variety of different criteria. For example, you can move all messages from someone into a folder, or immediately delete all messages from a pesky online shopping site.
If you want to organize your messages in Outlook on the web, you can create new folders or rename, move, or delete existing folders. You can also set up rules so that Outlook on the web automatically moves messages into folders depending on conditions that you specify.